ACPN Events

REGISTER NOW

Conference Policies, Terms and Attendance Guidelines

Home > Conference Policies, Terms & Attendee Guidelines 

13th International Neuroscience Updates Congress, 8th International Headache Symposium, 7th International Eating Disorder Conference & 1st ACPN Dementia Symposium 2026

Dates: 30 October – 1 November 2026
Venue: Anantara Downtown Dubai, UAE

To ensure a professional, comfortable, and productive conference experience, all participants are requested to review and comply with the following policies and guidelines.

1. Registration Cancellation & Refund Policy

Full Refund (100%) 

  • Participants who submit a written cancellation request at least 30 calendar days before the conference start date will be eligible for a full refund of their registration fee. 
  • For this conference, cancellation requests must be received on or before 30 September 2026. 

No Refund (0%) 

  • Cancellation requests received from 1 October 2026 onwards will not be eligible for a refund. 
  • No refunds will be issued for non-attendance, late arrivals, or early departures. 
  • Refunds will not be provided for any sessions or activities missed by participants. 

Refund Request Procedure 

All cancellation and refund requests must be submitted in writing to h.diab@ashealth.ae, including the participant’s full name and registration confirmation number. 

Approved refunds will be processed through the original payment method. 

Conference Cancellation 

In the event that the conference is cancelled by the organizers, registered participants will be entitled to a full refund of their registration fees. 

Refunds and cancellation requests remain subject to applicable UAE laws.

2. Dress Code

All attendees, speakers, sponsors, and exhibitors are requested to wear professional attire appropriate for a medical and scientific conference. 

As the conference is held in the United Arab Emirates, participants are encouraged to dress respectfully and in accordance with local cultural norms. 

3. Age Restriction & Children Policy

To maintain a professional environment and ensure an uninterrupted learning experience, children under the age of 15 are not permitted to attend the conference. 

  • Children under 15 are not allowed inside conference halls, scientific sessions, workshop rooms, or exhibition areas. 
  • Parents and guardians are kindly requested to arrange appropriate childcare in advance. 
  • The conference organizers are unable to provide childcare or supervision services. 

We appreciate your understanding and cooperation. 

4. Registration & Conference Badges
  • All participants must complete the registration process before attending the conference. 
  • A valid registration confirmation may be required upon arrival. 
  • Conference badges must be worn visibly throughout the event. 
  • Badges are issued to registered participants only and may not be shared or transferred without prior authorization from the organizers. 
  • Access to conference halls and designated event areas may be restricted to registered attendees. 
5. Continuing Medical Education (CME) Accreditation
  • CME credits will be awarded in accordance with the requirements of the relevant accreditation authority and the final approved scientific program. 
  • Participants must comply with all required attendance tracking procedures, including check-in and check-out where applicable. 
  • CME credits will be calculated based on verified attendance at eligible scientific sessions. 
  • Registration alone does not guarantee CME credits. 
  • Participants are responsible for ensuring that their attendance is recorded accurately. 
6. Scientific Sessions & Conference Etiquette

To maintain a respectful and productive learning environment: 

  • Mobile phones should be switched to silent mode during scientific sessions. 
  • Attendees are requested to arrive on time and avoid unnecessary interruptions. 
  • Questions and discussions should be conducted respectfully and professionally. 
  • Participants are encouraged to follow the instructions of session chairs, moderators, and the organizing team. 
  • Any disruptive or inappropriate behavior may result in removal from the session or event. 
7. Photography, Video Recording & Media

Official photography and video recording may take place throughout the conference for documentation, reporting, and promotional purposes. 

  • Photographs and recordings may be used on the conference website, official social media platforms, and related communications. 
  • Attendees who prefer not to appear in identifiable promotional photographs are encouraged to inform the organizing team. 
  • Personal recording of scientific presentations or the distribution of presentation materials requires prior authorization from the organizers or relevant speakers. 
  • All photography and recordings must respect participant privacy and applicable laws. 
8. Program Changes & Speaker Availability

The conference organizers reserve the right to make necessary adjustments to the scientific program, including changes to session timings, speakers, moderators, presentation topics, and room allocations. 

Any significant updates will be communicated through the official conference channels whenever possible. 

9. Personal Belongings

Participants are responsible for their personal belongings throughout the conference. 

Attendees are advised not to leave valuables unattended in conference halls, meeting rooms, registration areas, or exhibition spaces. 

10. Exhibition & Sponsorship Areas
  • Attendees are welcome to visit designated exhibition and networking areas during the conference. 
  • All participants are requested to respect exhibitors’ displays, equipment, and promotional materials. 
  • Distribution of unauthorized promotional materials or commercial solicitation outside approved exhibition spaces is not permitted without prior approval from the organizers. 
  • Sponsored sessions and activities must comply with the conference guidelines and applicable regulations. 
11. Health, Safety & Venue Regulations

All participants are expected to comply with the venue’s safety procedures, security requirements, and emergency instructions. 

Attendees should follow the directions of conference staff and hotel personnel when necessary. 

Smoking and vaping are permitted only in areas designated by the venue, in accordance with applicable regulations. 

12. Personal Data & Privacy

Personal information collected during registration will be used for legitimate conference-related purposes, including registration management, attendee communication, attendance verification, and certification or accreditation administration where applicable. 

Personal data will be handled in accordance with applicable UAE data protection requirements and the organizer’s privacy policy. 

13. Acceptance of Conference Policies

Conference Organizing Team 
Email: h.diab@ashealth.ae 
Website: www.acpnevents.com 

For more information, please contact:

Copyright © 2026 ACPN EVENTS | All Rights Reserved